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Leveraging traceability data to optimize rotations and simplify analyses

Introduction :

In hospital sterilization environments, traceability systems collect a wide range of data essential for patient safety.

However, these information systems have other advantages and allow much more, and in particular, two elements play a fundamental role in the optimization and analysis of processes: the analysis of rotations of surgical compositions and access to data exports in readable and usable formats.

This newsletter explores why these two points are crucial and how their use can help identify dysfunctions and improve hospital management.

1. Analyze surgical composition rotations: Identify dysfunctions

The frequency and speed of surgical composition rotations are valuable indicators for assessing the efficiency of the sterilization chain. These rotations provide an overview of the actual use of instruments and allow for the rapid identification of potential malfunctions in the process:

 

  • Overuse or underuse of certain compositions: A rotation analysis highlights compositions that rotate frequently and those that remain unused for long periods. This can signal imbalances in the management of devices, and thus guide decisions to optimize stocks and adapt allocations.

  • Delays or unusual rotations: Slower than expected rotations or frequent interruptions indicate potential bottlenecks in the sterilization circuit. This analysis can reveal inefficiencies, transport delays or periods of staff shortages, allowing for optimization of operations.

  • Proactive maintenance: By tracking rotations, it becomes possible to predict and schedule preventive maintenance before instruments show signs of wear, reducing the risk of failure in the operating room.

     

In short, rotation analysis provides a clear view of operational performance and is essential to visualize and correct malfunctions before they impact the flow of interventions.

2. Export data in a readable and usable format: Simplify data analysis

The ability to extract traceability data into readable and manipulable formats, such as Excel, is a key factor in exploiting this information effectively. These data exports allow information processing teams to deepen analyses and extract strategic insights:

 

  • Analysis flexibility: With data exported in a format like Excel, users can easily manipulate, sort, filter, and visualize information, which is difficult in some integrated systems. This allows teams to quickly identify specific trends or anomalies and perform cross-analysis.

  • Customized monitoring and dynamic adjustments: An Excel file allows you to adapt data monitoring according to the needs of each department and facilitates exchanges with stakeholders. Whether it is to compare rotations from one week to the next, track the frequency of use by instrument or visualize deviations, a readable data file remains an essential tool for agile management.

  • Creating reports and dashboards: Data exports in standard formats enable the creation of dynamic dashboards and reports that facilitate communication between sterilization teams, the operating room and management services.

 

The accessibility of data and its ease of use open the way to informed decisions , allowing malfunctions to be corrected quickly and meeting the hospital's performance requirements .

Conclusion :

Rotation analysis and access to actionable data are two pillars for effective management of hospital resources.

With a simple data export, it becomes possible to quickly visualize all malfunctions and rotation anomalies for each composition, thus allowing an immediate and targeted response to the problems identified.

However, the speed and simplicity of this analysis depend directly on the quality of the data to be processed.

Accurate, complete and well-structured data are essential to ensure that the information from the export is usable without the need for corrections or prior cleaning. Thus, investing in reliable and harmonized data not only facilitates analysis, but also ensures efficient and responsive management of surgical instruments.

 

 

Jean-Paul Averty

President and Founder of InWay SAS

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